REGULATIONS

COMMANDER REGULATION 1974-01

Subject: Club Insurance

Regulation Statement

Authorized

The Treasurer shall have the authority to purchase insurance for the Club’s property. The Treasurer shall also have the authority to purchase Board liability insurance. Both shall be done on a yearly basis.

COMMANDER REGULATION 1976-01

Subject: Banking authorization

Regulation Statement

The Treasurer shall have authorization to conduct banking on behalf of the Commanders Club of Michigan. This shall include investments and checking functions.

COMMANDER REGULATION 1977-03

Subject: Naval Dress Blues

Regulation Statement

This authorizes the members of the organization to wear Naval Dress Blue uniforms following standard Navy protocol and regulations.

The wearing of the Commanders Insignia on the civilian blue coat (blazer) will also remain as an authorized uniform for all functions.

COMMANDER REGULATION 1978-01

Subject”Update of By-Laws yearly

Regulation Statement

All By-Laws of the Commanders Club of Michigan shall be reviewes and updated as needed, on a yearly basis.

COMMANDER REGULATION 1999-01

Subject: Amendment to 68-1, Directors Missing Board Meetings

Regulation Statement

If a Director has three unexcused absences during a term of office in succession, this will be treated as a resignation from the Board of Directors.

An absence, to be excused, requires contact with any Board member prior to the meeting in question.

COMMANDER REGULATION 1999-04

Subject: Affirm 1974-1, Club insurance

Regulation Statement

Affirm the authority of the Treasurer to purchase club property insurance and Board liability insurance. COMMANDER REGULATION 1974-1 shall remain in effect.

COMMANDER REGULATION 1999-06

Subject: Affirm 1976-1, Banking authorization

Regulation Statement

Upon review, the 1999 Board of Directors continues to grant banking authority to the office of Treasurer.

This shall include checking functions, investments and paying obligations as authorized by the Board. The Treasurer shall be authorized to accept accounts payable to the organization and deposit into the organization's checking or savings program the sums involved.

COMMANDER REGULATION 1999-09

Subject: Affirm 1977-3, Naval Dress Blues

Regulation Statement

The 1999 Board affirms the authorization of Naval Dress Blues and the wearing of the Commanders Insignia on civilian dress blue coat (blue blazer) for all organizational functions. Naval protocol and regulations will remain the guide for all Navy uniform issues.

COMMANDER REGULATION 1999-12

Subject: Commander Regulations

Regulation Statement

The Board of Directors when passing Resolutions that are policy clarifications and/or operationsl procedures shall call them COMMANDER REGULATIONS.

They will be based upon the Constitution and By-Laws of the Commanders Club of Michigan. They will remain in effect and binding on all members unless modified or rescinded by Board action.

COMMANDER REGULATIONS require a majority vote of the Board of Directors at a regularly scheduled meeting with a legal quorum present. They have immediate effect upon passage.

Proposals for consideration to become COMMANDER REGULATIONS can be presented by any member of good standing to the Board for consideration at the next scheduled meeting of the Board. Any Board member can submit a proposal during a regularly scheduled Board meeting with a legal quorum present. A vote on the proposal cannot be taken until the next regular meeting of the Board of Directors.

The Secretary Commander, through meeting minutes, shall notify all members of the proposal. Any member can comment on the proposal.

All COMMANDER REGULATIONS shall reamin on file with the Secretary Commander.

COMMANDER REGULATION 1999-13

Subject: Cash Only Status/Credit Privileges

Regulation Statement

The Treasurer Commander shall report to the Board of Directors, at each regularly scheduled meeting, of any Commander whose account with the Commander Club is ninety (90) days or more past due.

The Treasurer Commander shall make the motion(s) that the Commanders in this report be placed on “cash only” basis and that all credit privileges with the Commander Club be withdrawn.

Cash only basis would require the affected Commander to pay for all activities, services or merchandise in advance of use or attendance.

The Board of Directors at each meeting shall receive the report and motion for cash only basis status for each Commander whose account is ninety (90) days or more past due. They will review the report and motion. Each Commander who is subject to a motion for cash status shall be voted on individually. A majority of Board members present at the meeting, by open voting, shall decide whether to pass, modify or reject the Treasurer Commander’s motions.

A Commander placed on cash only status shall not be granted any credit with the Commander Club until taken off this status by a majority vote of the Board of Directors at a subsequent regularly scheduled Board meeting. The motion to restore credit status shall be the responsibility of the Treasurer Commander. The Board shall review and modify or grant the Treasurer Commander’s motion by majority vote of those present when the motion is presented.

A Commander placed on cash only status shall be notified by the Treasurer Commander of the change in status. If the Commander meets all past due financial obligations and is granted credit status by the Board of Directors, the Treasurer Commander shall notify the Commander affected of the change in status. The preferred method of communication shall be United States mail.

The Treasurer Commander shall inform the Administrative Assistant, in writing, of any Commander whose status changes from credit to cash only or whose status changes from cash only to credit.

All actions of the Board shall be reflected in the regularly scheduled Board minutes. This will serve as notice of any actions by the Board. No other notification will be made.

Approved: Board Action __________________________________________Meeting date: _____________

Confirmed by: __________________________________________________ Date: ___________________

Filed by: _______________________________________________________ Date: ___________________

COMMANDER REGULATION 2014-01

Subject: The new position of Operations Officer

Description:

The Operations Officer will be responsible for administrative and logistic duties under the authority of the Commanders Club of Michigan’ Commander In Chief (CIC) or Vice CIC. Liaison with the Commanders Club of Michigan’s Treasurer, Secretary and Executive Secretary. Reports to the Commanders Club of Michigan’s Board of Directors and all Commanders Club of Michigan’s members in good standing.

Qualifications:

A member shall be nominated and approved by the Commanders Club of Michigan’s Board of Directors. Minimal qualifications shall include past Board of Directors membership and a successful tour of duty as a CIC. The term of office/assignment is at the convenience of the CIC to ensure continuity of the position.

Duties and Responsibilities:

Maintain the Commanders Club of Michigan’s Articles, By-Laws and Regulations. Ensure timely review and update of all said Articles, By-Laws and Regulations.

Work in liaison with the Commanders Club of Michigan’s Executive Secretary, purview submissions, reports and articles for the monthly newsletter ensuring timely dissemination to all current members.

Receive process and maintain all membership application packages. Ensure the membership packages are distributed to prospective members in a proper, and timely manner.

Initiate and track the submission and processing of commissioning documents to guarantee proper signatory and timely appointment of new Commanders Club of Michigan members.

Publish update and maintain Commanders Club of Michigan Uniform Regulations. Assist command members by providing guidance on the proper wear, care and updates to said uniform regulations.

Ensure the monthly Commanders Club of Michigan meeting location is secured, uniform designated and time assignments are made and distributed in a timely manner.

Maintain the Commanders Club of Michigan’s storage locker, command flags, ship’s wheel, bell and podium.

Work in conjunction with special events chairmen as needed. I.e.: Coast Guard Parade, Mackinac Island Retreat and Veteran’s Day Event.

Approved: Board Action ________________________________________Meeting date: _____________

Confirmed by: __________________________________________________ Date: ___________________

Filed by:_______________________________________________________ Date: ___________________

COMMANDER REGULATION 2015-01

Subject: Initiation Fee/ Membership Dues/ Membership Status

Regulation Statement

This regulation rescinds regulation numbers 1999-14, Dues structure, 2002-01, Membership dues/membership status, 2004-01 and 2012-01 Initiation fee/Membership dues/Membership status.

Initiation Fee: $100.00 shall be submitted with the application.

Payment of dues to the Commanders Club of Michigan is required on a timely basis. Nonpayment of dues in compliance with the schedule below will result in a delinquent membership status on 1 January of a calendar year.

Billing and Payment Schedule

1 October – Membership dues are billed (Due 1 November of the calendar year)

1 January – If dues have not been received, a letter indicating delinquent membership will be mailed by the Treasurer.

Membership Dues

1. Active Membership-$350.00 for all Commanders. (There will be no break down, between dues and meals. It will be understood that four meals would be included in a calendar year.)

2. Inactive (Associate) Membership-$100.00 (This status must be approved by the Board).

Reinstatement

To be reinstated, the member must make their request in writing to the Board and pay all dues in full at the time of requesting reinstatement.

COMMANDER REGULATION 2016-01 AMENDED

Subject: Disciplinary Offense and Procedures

1. The following offenses may subject a member of the Club to disciplinary action:

a. A fraudulent application for membership;

b. Falsely holding oneself out as an elected officer;

c. Engaging in conduct or business on behalf of the Club without proper authorization;

d. Repeated noncompliance with Club Articles, Bylaws and/or approved regulations;

e. Insubordination;

f. Failure to report any federal or state criminal charges or convictions;

g. Conduct unbecoming an officer of the United States Navy and/or the Club;

h. Other conduct that is subject to disciplinary action within the scope of the Uniform Code of Military Justice.

2. A Commander seeking disciplinary action against a fellow member of the Club shall reduce such complaint to writing and be signed by the Commander attesting that the allegation(s) contained within the complaint are true and accurate to the best of his or her information, knowledge and belief.

3. The written complaint shall be presented to the Executive Officer (XO) who shall inform the Commanding Officer (CO). The XO shall review the complaint and may dismiss the complaint if the XO believes that the allegations contained in the complaint are not in violation of those offenses set forth in paragraph 1. The XO may assign other Commanders to assist in the investigation process. In the event, the XO determines that probable cause exists; the matter shall be referred for investigation.

4. If either the XO or the CO believes that the allegations set forth in the complaint could cause immediate harm to the Club or to the good reputation of the United States Navy and/or the State of Michigan, a Temporary Order of Suspension shall be issued prohibiting the member from all activities and meetings of the Club and from representing him or herself as a member of the Club pending resolution of the complaint. The member will be notified by telephone, email and in writing to the member’s last known addresses and the suspension shall commence immediately upon notification.

5. The XO shall forward a copy of the written complaint to the accused member and request a written response within fourteen (14) days from the date mailed. Failure of the member to respond shall be treated as an admission to the allegation(s). It is the responsibility of the XO to ensure that the accused member is notified, in writing, to the last known addresses of all actions and proceedings involving the allegations(s), by U.S. Mail, return receipt requested.

6. Upon the completion of the investigation and review of the member’s written response to the allegation(s), the XO shall review the matter with the CO. If the CO believes that probable cause still indicates that a violation set forth in this Commander Regulation has occurred and that the member committed the offense, the matter shall be scheduled for a hearing before a Special Disciplinary Committee composed of two (2) former CO’s and one additional member who shall be selected by the member, The member chosen to hear the matter by the member must consent to the appointment to the Special Disciplinary Committee. The member shall have ten (10) days from the date that the notice of hearing is provided to inform the CO of his or preferred choice. In the event that the member fails to properly select the additional member within the ten (10) day period, the CO shall appoint an additional former CO.

7. A hearing on the charge(s) contained in the complaint must be scheduled no later than fifteen (15) days following the Notice of Hearing by the Special Disciplinary Committee at a place, date and time set by the XO. Witnesses may be requested to appear by either the XO or the member. The XO shall present the case on behalf of the Club. The member may act as his/her own counsel or be represented by another Commander.

a. Unless otherwise prescribed in this regulation, the rules and procedures of Order shall apply at the onset of the hearing.

b. A finding of “no violation” shall constitute a final adjudication.

c. The decision of the Special Disciplinary Committee shall be reduced to writing and provided to the CO.

8. If the Special Disciplinary Committee finds the member guilty of the allegation(s), the CO may discipline the member as follows:

a. Verbally reprimands the member.

b. Issue a written reprimand to the member.

c. Suspend the member, for such periods, not to exceed one (1) year from participating in Club meetings and activities and from representing him or herself as a member of the Club.

d. Terminate the member’s membership for cause.

Upon a member’s suspension, the suspended member’s position as an elected officer, a member of the Board or as an approved liaison to any organization on behalf of the Club shall be vacated for the remainder of his or her term and the CO, with the approval of the Board, shall appoint a successor.

9. A member may be required to compensate the Club with such costs and expenses necessary for the adjudication of disciplinary proceedings if determined to have been in violation of this regulation.

10. Individuals who have had their membership revoked shall immediately surrender the Club Identification card to the CO or his/her designee. Individuals whose membership has been revoked shall no longer be authorized to wear any Club uniform or apparel. It will be the CO’s responsibility to send a letter to the Governor, the Adjutant General and the Secretary of State requesting the revocation of the Honorary Commander status of the violating member.

11. Members who have not been revoked, but suspended from Club meetings and activities, shall maintain their membership status.

COMMANDER REGULATION 2017-01

Subject: Identification (ID) Card

HISTORY

In the fall of 1999, the Commanders Club of Michigan’s ID Card concept was reviewed and approved by the Club’s Board of Directors, LTC Douglas Culbert (JAG Officer for the Michigan Department of Military Affairs), and Major General E. Gordon Stump (the Michigan Adjutant General). That approval also recommended that only one Commander from the Commanders Club would be responsible for the issuing of ID Cards.

DEFINITIONS

1. Member - A person who has filled out the application, paid the initiation fee and their annual dues to the Commanders Club of Michigan, but has not received their honorary appointment as a Commander in the Michigan Naval Militia is considered a member of the Commanders Club of Michigan.

2. Member ID Card - A new member will have their photograph taken in business attire for their ID card. This ID card will expire one (1) year after issue or upon the member becoming an Honorary Commander in the Michigan Naval Militia. All member ID cards belong to the Commanders Club of Michigan and must be surrendered upon the request of the Commander-in-Chief or his/her designee.

3. Commander - A member that receives his/her appointment in the Michigan Naval Militia holds the rank of Honorary Commander (0-5). This appointment is approved by the Governor of Michigan, the Adjutant General of the Michigan National Guard and the Secretary of State of Michigan, (pursuant to section 33 of Michigan Public Act 184 of 1893 as amended by Public Act 60 of 1969). (MCL 33.1, et seq.)

4. Commander ID Card - Upon being appointed an Honorary Commander, as presented in #3 above, the Commander will have his/her photo taken in Navy Dress Blues, dark suit or sport coat for the Commander ID Card. All Commander ID cards belong to the Commanders Club of Michigan and must be surrendered upon the request of the Commander-in-Chief (CiC) or his/her designee

POLICY

Every Member and Commander of the Commanders Club of Michigan will be issued an identification (ID) card. The ID card serves as a verification of membership in the Commanders Club of Michigan.

All Members and Commanders shall maintain the issued ID card for the entire period that they are affiliated with the Commanders Club of Michigan. The ID card will be carried while in uniform and/or while participating in Commanders Club of Michigan function/events. The cardholder is responsible for the care and safekeeping of the ID card. No one other than the Member or Commander to whom the card is issued can use the ID card. The ID card is the property of the Commanders Club of Michigan and must be returned upon the request of the CiC and or his/her designee. Upon leaving the Commanders Club, a Commander will surrender his/her ID card.

Any transfer, alteration, falsification or forgery of an ID card constitutes a violation of Commanders Club of Michigan policy and shall result in disciplinary action. In addition, inappropriate, fraudulent or illegal use of the ID card may result in criminal charges and/or civil proceedings. The ID card should not be used to gain access to a U.S. federal military or civilian facility; however, the ID card may be used at Commanders Club of Michigan functions and at State of Michigan Military functions where appropriate.

The information contained on and in the ID card, including the picture, will not be released to persons outside the Commanders Club unless required by law. The information contained on and in the ID card will only be used by the Commanders Club for official Club business purposes.

The ID card should not be carried outside the geographical borders of the United States of America, its territories, or Canada.

PROCEDURE

1. Obtaining an ID card

ID cards are issued by the ID Card Officer. The ID card is issued at no cost to the Member or Commander. To request an ID card, a Member or Commander must complete the ID card form (Version 1.2, 11 JAN 17). The ID card form may be obtained from the ID Officer, the Operations Officer, from the Website or from the Welcome Aboard Package.

Upon completion of the ID card form, the Member or Commander will submit the form to the ID Card Officer in person or via email. The ID card Officer will take a digital photograph in the Uniform of the day or appropriate business attire. If necessary, you may submit your own digital photo. The photo must be a head and shoulders full view photo, no hat or cover with plain white or beige background. The ID card Officer will assign an ID card number and complete the ID card fields prior to printing the ID card (white ID card for Members-green ID for Commanders). The ID card Officer will then be responsible to deliver the ID card to the Member or Commander.

2. Replacing a Lost, Stolen, Missing or Damaged ID card

There is no cost for a lost, stolen, missing or damaged ID card. When an ID card is lost, stolen, missing or damaged, the Member or Commander must report the matter to the ID Card Officer or the Operations Officer. A replacement ID card will be issued by the ID Card Officer upon the completion of ID Card form (Version 1.1, 11 JAN 17). A damaged ID card must be turned in prior to receiving a replacement ID Card. It is a violation for a Member or Commander to possess two or more ID Cards.

COMMANDER REGULATION 2017-02

Subject: Consent to permit a criminal background investigation for an applicant or on an Honorary Commander already in the Commanders Club of Michigan.

Regulation Statement

To comply with reference a and b below and to be considered for an appointment as an Honorary Commander in the Commanders Club of Michigan, the following procedure will be followed.

Ref: (a) Commanders Club of Michigan Bylaws, Article II, Section 1.

(b) Commanders Regulation 2016-01 as of 8 SEP 2016.

1. Requirements

(a) Applicants: The purpose of conducting a criminal background investigation on individuals seeking an appointment as a Honorary Commander is to ensure that the applicant meets the highest traditions and standards of the Naval Service, the Michigan National Guard, and the Federal, State and Local laws.

(b) Commanders: The By-laws of the Commanders Club of Michigan require that any Commander who is convicted of a criminal offense as a Commander shall report such offense as set forth in reference (b).

2. Action: The Commanders Club of Michigan is a voluntary organization. Membership rules, obligations and requirements are set forth in approved Bylaws and Commander Regulations as must be complied with as a condition of membership.

3. Security: Criminal background investigations shall be carried out by the Commanders Club of Michigan’s Security Officer under the direction of the Operations Officer. Criminal background investigation documents resulting in denial of membership shall be maintained for a period of six (6) months after which they shall be destroyed. Criminal background investigations for approved members shall be destroyed upon membership approval by the Commanding Officer and the Board of Directors. Criminal background documents will only be reviewed by the Commanding Officer, the Operations Officer and the Security Officer; each of whom shall hold such information in the strictest of confidence.

CONSENT TO CONDUCT BACKGROUND INVESTIGATION

(Please print carefully)

I ____________________________________, do hereby voluntarily agree and consent to a background investigation to be conducted by the Commanders Club of Michigan and further do hereby hold harmless its officers and members acting within the scope of their office from any and all liability to same.

_________________________________

Signature of Applicant

Print Full Name: ___________________________________________

Date of Birth: ______________________

Gender: ___________________________

Race: _____________________________

Date: ______________________________

COMMANDER REGULATION 2017-03

Subject: By Direction Signature Authority

Regulation Statement: To establish a policy and procedure that allows the Commanding Officer to assign signatory authority.

1. Signature Authority. Delegate signature authority to the lowest legal and practical level.

(a) Documents that must be signed by the Commanding Officer include:

1. Establish policy.

2. Addressing the Commanders Club of Michigan’s mission or matters that are addressed to higher authority.

3. Matters that address discipline issues.

4. When required by law or regulation.

(b) Delegation of Signature Authority

1. Delegation of signature authority may be made to officer of the Commanders Club of Michigan. All delegations of signature authority will be made in writing and signed by the Commanding Officer. For any officer that receives delegated signature authority, a letter so delegating that authority will be prepared, including the scope of delegation.

2. An individual who signs correspondence under delegated authority will use the term “By direction” typed or printed, as appropriate, below their name when signing documents under this delegated authority.

EXAMPLE: S.E. CHEEK

By direction

1. In the absence of the Commanding Officer and where specifically authorized by the bylaws, the Executive Officer who temporarily succeeds to command shall sign official correspondence with the term “acting” typed or printed, as appropriate, below their name.

EXAMPLE: D.L. CISCEL

Acting

(d)

(e) Electronic Signature.

The Commanding Officer may authorize the use of an electronic signature that replicates his or her signature where personal signing of a piece of correspondence is impractical or the correspondence is of a routine nature.

2. Action. Requirement to provide copies of documents(s) signed “By direction”.

(a) The signee must provide copies of all documents that he/she has signed “By direction” of the Commanding Officer; copies shall be directed to the Commanding Officer, Executive Officer, Secretary, and Operations Officer.

COMMANDER REGULATION 2017-04 AMENDED

Subject: Applicant Credit Check

1. The appointment of an individual as an Honorary Commander carries a significant obligation to continually act in the highest traditions of the naval service and to understand and accept the trust placed in that individual by the Governor of the State of Michigan.

2. Information obtained from the applicant, the applicant’s sponsor, a criminal background check, or the credit report that indicates acts involving dishonesty, fraud, deceit, misrepresentations or evidence that indicates the neglect of financial responsibilities or professional obligations shall be examined by the Membership Committee.

3. When the Committee evaluates an applicant, the Committee must take into consideration that an Honorary Commander can never use the position and rank entrusted for his or her personal gain. Wearing the uniform of a Commander in the Commanders Club of Michigan is a privilege and should never be worn to obtain any financial or personal benefit. If the Committee discovers that an applicant has a history of misconduct, such actions may be grounds for denial of membership.

4. The Membership Committee shall require that the applicant provide a copy of his/her credit report from one of the three credit bureaus (Experian, Equifax, or Transunion). The applicant shall blackout the first five (5) digits of the applicant’s Social Security Number (SSN). Such credit report shall be destroyed following examination by the Committee.

COMMANDER REGULATION 2017-05

Subject: Hair and grooming standards

Acceptance of an appointment as an Honorary Commander in the Commanders Club of Michigan includes an obligation to present a neat appearance at all times when participating in Club functions.

Members of the Club who wear the uniform of a Commander shall conform to the Uniform regulations and standards of the United States Navy. Commanders are charged with having knowledge of grooming and uniform regulations of the United States Navy. A Commander attending any military related function, Commanders Club function shall ensure that they are in compliance with Navy grooming standards.

PERSONAL APPEARANCE. Because it is impossible to provide examples of every appropriate or unacceptable hairstyle or of “conservative” or “eccentric” grooming and personal appearance, the good judgement of leaders at all levels is key to enforcement of the Navy grooming policy. Therefore, hair/grooming personal appearance while in uniform shall present a neat, professional appearance.

1. HAIR

a. Men. Keep hair neat and well groomed. Hair above the ears and around the neck shall be tapered from the lower natural hairline upwards at least ¾ of an inch and outward not greater than ¾ inch to blend with hair style. Hair on the back of the neck must not touch the collar. Hair shall be no longer than four inches and may not touch the ears, collar, extend below eyebrows when headgear is removed, show under front edge of headgear, or interfere with properly wearing military headgear. The bulk of the hair shall not exceed approximately two inches. Bulk is defined as the distance that the mass of hair protrudes from the scalp. Hair coloring must look natural and compliment the individual. Faddish styles and outrageous multicolored hair are not authorized. The unique quality and texture of curled, waved and straight hair are recognized and in some cases the ¾ inch taper at the back of the neck may be difficult to attain. In those cases hair must present a graduated appearance and may combine the taper with a line at the back of the neck. One (cut, clipped or shaved) natural, narrow, fore and aft part is authorized. Varying hairstyles including afro, are permitted if these styles meet the criteria of maximum length and bulk, tapered neck and sides, and do not interfere with properly wearing of military headgear. Plaited or braided hair shall not be worn while in uniform or in a duty status. Keep sideburns neatly trimmed and tailored in the same manner as the haircut. Sideburns shall not extend below a point level with the middle of the ear, shall

be of even width (not flared) and shall end with a clean shaven horizontal line. “Muttonchops”, “ship’s captain”, or similar grooming modes are not authorized.

b. Eye brows shall be neatly trimmed. Nose and ear hair should not be visible.

c. Women. While wearing the Navy uniform and when wearing civilian clothes in the performance of duty.

(1) Acceptable Hairstyle Criteria. Hairstyles and haircuts shall present a professional and balanced appearance. Appropriateness of a hairstyle shall be evaluated by its appearance when headgear is worn. All headgear shall fit snugly and comfortably around the largest part of the head without distortion or excessive gaps. Hairstyles will not interfere the proper wearing of headgear, protective masks and the back or equipment. When headgear is worn, hair shall not show from under the front of the headgear. Hair (including bun) is not to protrude from the opening in the back of the ball cap.

Lopsided and extremely asymmetrical hairstyles are not authorized. Angled hairstyles will have no more than 1-1/2-inch difference between the front and the back length of hair. Layered hairstyles are authorized provided layers present a smooth and graduated appearance.

Hair length, when in uniform, may touch, but not fall below a horizontal line level with the lower edge of the back of the collar. Long hair, including braids, shall be neatly fastened, pinned, or secured to the head. When bangs are worn, they shall not extend below the eyebrows. Hair length shall be sufficient to prevent the scalp from being readily visible (with the exception of documented medical conditions).

Hair bulk (minus the bun) as measured from the scalp will not exceed 2 inches. The bulk of the bun shall not exceed 3 inches when measured from the scalp and the diameter of the bun will not exceed 4 inches. Loose ends must be tucked in and secured.

Hair wigs, or hair extensions/pieces must be of a natural hair color (i.e. blonde, brunette, brown, red, gray or black). Hair extensions/pieces must match the current color of hair. Wigs, hairpieces and extensions shall be of such quality and fit so as to present a natural appearance and conform to the grooming guidelines listed herein. Tints and highlights shall result in natural hair colors and be similar to the current base color of the hair.

(2) Hairstyles. Hairstyles shall not detract from a professional appearance in uniform. Styles with shaved portions of the scalp (other than the neckline), those with designs cut, braided, or parted into the hair, as well as dyed using unnatural colors are not authorized. The unique quality and texture of curled, waved and straight hair are recognized. All hairstyles must minimize scalp exposure. While this list shall not be considered all inclusive, the following hairstyles are authorized.

a. Three strand braids and two strand braids (also referred to as twists) are authorized. Braided hairstyles shall be conservative and conform to the guidelines listed herein.

b. Multiple braids. Multiple braids consist of more than 2 braids and encompass the whole head. When a hairstyle of multiple braids is worn, each braid shall be of uniform dimension, small in diameter (no more than ¼ inch), and tightly interwoven to present a neat, professional, well-groomed appearance. Foreign material (e.g., beads, decorative items) shall not be braided into the hair. Multiple braids may be worn loose, or may be pulled straight back into a bun, within the guidelines herein.

c. Two individual braids. One braid worn on each side of the head, uniform in dimension and no more than one inch in diameter. Each braid extends from the front to back of the head near the lower portion of the hair line (i.e., braids are closer to the top of the ear than the top of the head to prevent interference with wearing of headgear). A single French braid may be worn starting near the top of the head and be braided to the end of the hair. The end of the braid must be secured to the head and braid placement shall be down the middle of the back of the head.

d. Corn rolls. Must be in symmetrical fore and aft rows, and must be close to the head, leaving no hair unbraided. They must be no longer than ¼ inch in diameter and show no more than approximately 1/8 inch of scalp between rows. Corn row ends shall not protrude from the head. Rows must end at the nape of the neck and shall be secured with rubber bands that match the color of the hair. Corn rows may end in a bun conforming to the guidelines listed herein, if hair length permits.

e. Rolls. Two individual rolls, one on each side of the head, must be near the lower portion of the hair line (i.e., rolls are closer to the top of the ear than the top of the head and will not interfere with wearing of headgear). Rolls must be of uniform dimension and no more than one inch in diameter.

(3) Hair Accessories. When hair accessories are worn they must be consistent with the hair color. A maximum of two small barrettes, similar to hair color, may be used to secure the hair to the head. Bun accessories (used to form the bun), are authorized if completely concealed. Additional hairpins, bobby pins, small rubber

bands, or small thin fabric elastic bands may be used to hold hair in place, if necessary. The intent is for pinned up hair to be styled in a manner that prevents loose ends from extending upward or outward from the head. For example, when using barrettes or hairpins, hair will not extend loosely from the head; when hair is in a bun, all loose ends must be tucked in and secured. Hair accessories shall not present a safety or foreign object damage (FOD) hazard. Hair nets shall not be worn unless authorized for a specific type of duty. Headbands, scrunchies, combs, claws and butterfly clips are examples of accessories that are not authorized; this list is not to be considered all inclusive.

(4) Unauthorized Hairstyles. While the list shall not be considered all inclusive, the following hairstyles are not authorized: ponytails; pigtails; braids that are widely spaced and/or protrude from the head; and locks. Locks also called dreads, are fused or coiled strands of hair that cannot easily be combed out.

2. SHAVING AND MUSTACHES. The face shall be clean shaven unless a valid medical waiver is provided to the Commanding Officer. Mustaches are authorized but shall be kept neatly and closely trimmed. No portion of the mustache shall extend below the lip line of the upper lip. It shall not go beyond a horizontal line extending across the corners of the mouth and no more than ¼ inch beyond a vertical line drawn from the corner of the mouth. The length of an individual mustache hair fully extended shall not exceed approximately ½ inch. Handlebar mustaches, goatees, beards or eccentricities are not permitted. If a shaving waiver is provided; no facial/neck hair shall be shaved, nor manicured, styled or outlined nor exceed ¼ inch in length.

3. Commanders who are not authorized by the Commanding Officer to wear a beard while in uniform, may wear the Commanders Club pocket devise on appropriate attire such as a suit or sport coat.

4. HAIRPIECES. Wigs or hair pieces shall be of good quality and fit, present a natural appearance and conform to the grooming standards set forth in these regulations.

5. COSMETICS. (Women). Cosmetics may be applied in good taste so that colors blend with natural skin tone and enhance natural features. Exaggerated or faddish cosmetic styles are not authorized with the uniform and shall not be worn. Care should be taken to avoid an artificial appearance. Lipstick colors shall be conservative and complement the individual. Long false eyelashes shall not be worn when in uniform.

a. Cosmetic Permanent Makeup. Cosmetic Permanent Makeup is authorized for eyebrows, eyeliner, lipstick and lip liner only. Permanent makeup shall be in good taste and blend naturally with the skin tone to enhance a natural appearance. Exaggerated or faddish cosmetic styles are not authorized. Approved permanent

makeup colors are as follows: Eyebrows shall be shades of black, brown, blonde or red that matches the individual’s natural hair color. Eyeliner shall be shades of black, brown, blue, or green that matches the individual’s natural eye color and shall not extend past the natural corner of the eye. Lip liner and lipstick shall be the color of the natural lip or shades of pink and moderate reds only.

6. FINGERNAILS.

a. Men. Fingernails shall not extend past fingertips. They shall be kept clean.

b. Women. Fingernails shall not exceed ¼ inch measured from the fingertip. They shall be kept clean. Nail polish may be worn, but colors shall be conservative and compliment the skin tone.

7. JEWELRY. Conservative jewelry is authorized for all personnel and shall be in good taste while in uniform. Eccentricities or faddishness are not permitted. Jewelry shall be worn within the following guidelines:

a. Rings. While in uniform, only one ring per hand is authorized, plus a wedding/engagement ring set. Rings are not authorized for wear on thumbs.

b. Earrings/Studs

(1) Men. Not authorized while in uniform.

(2) Women. One earring per ear (centered on earlobe) may be worn while in uniform. Earrings shall be 4mm-6mm ball (approximately 1/8 – 1/4 inch), plain with shinny or brushed matte finish, screw on or with posts. Gold is for officers. Small single pearl earrings are authorized for wear with Dinner and Formal Dress uniforms.

c. Body Piercing. Not authorized while in uniform.

d. Necklaces/Choker. While in uniform, only one necklace may be worn and it shall not be visible.

e. Wristwatch/Bracelets. While in uniform, only one of each may be worn. Ankle bracelets are not authorized while in uniform.

8. TATTOOS/BODY ART/BRANDS. Four Criteria will be used to determine whether tattoos/body art/brands are permitted for Commanders: content, location, size and cosmetic. Failure to comply with established acceptable tattoo criteria is a violation of uniform policy.

a . Content: Tattoos/body art/brands located anywhere on the body that are prejudicial to good order, discipline, and morale or are of a nature to bring discredit upon the naval service are prohibited.

b. Location: No tattoos/body art/brands on the head, face (to include ear) and scalp. Permissible tattoos/body art/brands on the torso area of the body shall not be visible through the uniform clothing.

c. Cosmetic: Cosmetic tattoo is authorized to correct medical conditions requiring such treatment. For the purpose of this regulation, cosmetic tattooing refers to medical or surgical procedures conducted by licensed, qualified medical personnel.

9. MUTILATION. Intentional mutilation of any part of the body is prohibited. Mutilation is defined as the intentional radical alteration of the body, head, face, or skin for the purpose of and or resulting in an abnormal appearance.

a. Examples of mutilation include, but are not limited to:

(1) A split or forked tongue;

(2) Foreign objects inserted under the skin to create a design or pattern;

(3) Enlarged or stretched out holes in ears (other than a normal piercing);

(4) Intentional scarring on neck, face, or scalp; or

(5) Intentional burning creating a design or pattern.

10. DENTAL ORNAMENTATION. The use of gold, platinum, or other veneers or caps for purposes of dental ornamentation is prohibited. For purposes of this regulation, ornamentation is defined as decorative veneers or caps. Teeth, whether natural, capped or veneered, will not be ornamented with designs, jewels, initials, etc.

COMMANDER REGULATION 2017-06

Subject: Proper Wear of the U.S. Navy Uniforms

Ref: (a) NAVPERS 156651

(b) NAVPERS 2201 et seq.

1. Policy: Appointed member of the Commanders Club of Michigan, through the authority contained in the Michigan Naval Militia Act 184 of 1893, MCL 33.11 et seq., and the Militia Act of 1903, as amended, are authorized to wear the uniform of the United States Navy.

The proper wear of the U.S. Navy uniform when attending events, ceremonies or other functions of the military services or when attending authorized public functions of any kind, it is imperative that Commanders shall present themselves in proper uniform as prescribed in NAVPERS 156651., and in accordance with the grooming standards of the U.S. Navy, NAVPERS 2201 et seq., and Commander Regulation 2017-05.

2. Uniforms: Commanders are authorized to wear the uniforms prescribed in this regulation when participating in approved events and functions. Unless authorized by either the Commanding Officer or the Executive Officer, the wearing of the uniform is not permitted while traveling to destinations outside the State of Michigan. Participation in events and activities, not previously approved for attendance, shall require prior notification and approval by the Commanding Officer or the Executive Officer. To track membership participation in community events and ensure that those Commanders wishing to attend comply with uniform, grooming and such other regulations as may be applicable, Commanders must contact either the Commanding Officer or the Executive Officer for approval prior to participating in a military or civilian event.

a. Prohibitions. Commanders may not wear the uniform under the following circumstance:

(1) Soliciting funds for any purpose.

(2) Participate in any type of show or event that is commercially sponsored for advertising purposes.

(3) Endorse commercial products in any way.

(4) Appear or participate in any event in public that would compromise the dignity of the uniform.

b. Appearance. The Commanders duty and personal obligation is to maintain a professional and neat appearance.

(1) The use of chewing gum, chewing tobacco and or cigarettes while in uniform or while participating in any public, military or Commanders Club function is prohibited.

(2) Commanders shall maintain the grooming standards in accordance with references NAVPERS 2201 et seq. and Commander Regulation 2017-05.

c. Federal Uniform Guidance. The Commanders Club follows the uniform guidance of the United States Navy per references NAVPERS 156651 and NAVPERS 2201 et seq. with one exception. The USN designator is replaced by the Commanders Club designator (the Merchant Marine designator).

d. Minimum Uniform Requirements. Uniform components are procured at the Commander’s own expense. The minimum uniform requirements for the Commanders Club of Michigan are:

(1) One complete service dress blue uniform of the United States Navy with authorized footwear and combination cap. This is to include the sleeve device on the coat and the proper stripes for rank on the sleeves.

(2) One complete summer white uniform of the United States Navy with authorized footwear and combination cap. This is to include the hard shoulder boards of the proper rank.

e. Optional Uniforms. The following uniforms of the United States Navy are authorized for wear by Commanders when directed or permitted:

(1) Service khaki uniform with the Commanders Club identification name tag over the right breast. The proper rank device shall be worn on both collars. Authorized footwear and either the combination cap with khaki cover or the khaki garrison cap shall be worn with this uniform.

(2) Service dress white uniform with hard Commanders Club shoulder boards and white authorized footwear with white combination cap.

(3) Dinner dress blue uniform with proper sleeve designator or the dinner dress white uniform with the proper hard shoulder boards (prior approval of the Commanding Officer or Executive Officer must be obtained before wearing).

(4) The Navy Working Uniform or NWU is an authorized uniform providing that the US NAVY name tape be removed from above the left breast pocket and replaced

with the CDRS CLUB OF MI name tape. This uniform is primarily worn by Commanders when interacting with the Naval Sea Cadet Corps.

f. Outer Wear. The following outer wear are authorized garments for Commanders.

(1) The black All-Weather coat may be worn over the dress blues, khakis and the summer white uniforms; when worn, all buttons and the belt must be properly fastened. The proper rank device shall be worn on the shoulder epaulets.

(2) The black Wind Breaker waist jacket may be worn over the khakis and the summer white uniforms; when worn the jacket must be at least ¾ zipped. The proper rank device shall be worn on the shoulder epaulets.

(3) The all wool Bridge Coat, with the proper rank hard shoulder boards, may be worn over the dress blues. When worn all buttons must be properly fastened.

(4) The black V-neck sweater may be worn over the dress blues shirt and tie, khakis and the summer white uniform. The proper rank soft shoulder boards must be worn. The approved Commanders Club black leather name tag, with the Commanders Club emblem or an earned military badge (i.e. Surface Warfare or Jump Wings), shall be worn on the left breast.

g. Uniform Accessories. The following uniform accessories are authorized for Commanders when appropriate.

(1) A black umbrella.

(2) Black leather gloves.

(3) White gloves.

(4) Black earmuffs.

(5) A black garrison cap.

3. Insignia and Awards. Devices, insignias and awards that were not earned or awarded during military service or awarded/authorized by the Commanders Club shall not be worn. (There are some military devices from other branches of service that cannot be worn on the U.S. Navy Uniform. When there is a question it is preferred that the issue be reduced to writing and submitted to the Awards Committee for clarification).

4. Former Commanders are not authorized to wear the U.S. Navy uniform unless they are a retired veteran of the U.S. Navy.

5. Associate Members of the Commanders Club are permitted to wear the uniforms.

6. Civilian Suit Coat or Sport Coat. In lieu of wearing a uniform, a Commander may use the Commanders pocket device when attending military or Commanders Club functions. The pocket device is worn over the left breast pocket of the suit or sport coat.

COMMANDER REGULATION 2017-07

Subject: Accounts Receivables

Policy Statement

It is prudent financial management that the Commanders Club of Michigan (Commanders Club) maintains adequate controls over its receivables to ensure they are accurately recorded, accounted for, and best practices are adopted to maximise cash flow and minimise exposure to bad debt risk.

Regulation Statement

The Commanders Club, through the Treasurer Commander, shall implement appropriate controls over its accounts receivables to ensure:

1. All invoices and receipts are recorded into the Commanders Club’s Accounts Receivable ledger in an accurate and timely manner

2. Accounts receivable balances, generated by charging for meals (after the 4th charged meal) or merchandise, shall have statements created and sent to Commanders each month

3. Overdue accounts receivables are dealt with in accordance with this regulation and with other applicable regulations as the Board of Directors shall enact

4. That the Accounts Receivable ledger balances are actively reviewed by the Auditor/Audit Committee on an annual basis in order to maximise cash flow and minimise exposure to bad debt risk

5. That the Commanders Club’s Statement of Financial Position includes a true and fair presentation of Commanders Club’s Accounts Receivable

The Commanders Club is committed to addressing a Commander with a past due balance both promptly and satisfactorily, and in a manner to enhance the collection of any outstanding balances.

Approved: Board Action _________________________________Meeting date: _____________

Confirmed by: _________________________________________ Date: ___________________

Filed by:______________________________________________ Date: ___________________

COMMANDER REGULATION 2018-01

Subject: Restricted (Segregated) Accounts for 50/50 Raffle Funds, Equipment Funds, Sea Cadet Uniform Funds, and Other Funds as May from Time-to-Time be Designated as Restricted

Regulation Statement

This regulation identifies those funds that shall be restricted and segregated from the General Account of The Commanders Club of Michigan (The Club).

Restricted (Segregated) Funds

1. 50/.50 Raffle Funds: The portion of the 50/50 raffle, from the regular monthly meetings of The Club, designated for the distribution to the Sea Cadet units sponsored by The Club.

2. Equipment Fund: Donations to The Club designated for the purchase and maintenance of equipment owned by The Club.

3. Sea Cadet Uniform Funds: Donations to The Club designated for the purchase of uniform components for the Sea Cadet units sponsored by The Club.

4. Storekeeper Funds: The funds generated from the sale of donated uniform components; these funds may be transferred/deposited into the Sea Cadet Uniform Fund as directed.

5. Other Funds Designated as Restricted: Any funds designated as restricted by the Treasurer, Commanding Officer, or Board.

Treasurer Duties:

1. The Treasurer shall create restricted accounts in the accounting software used for tracking the assets of The Club.

2. Funds on deposit with the financial institution used by The Club may be in a single account or in multiple accounts as necessary. If a single account is used, there shall be no separation between general funds and restricted funds on deposit with the financial institution. If multiple accounts are used, there shall be a separation of accounts by the financial institution.

3. The Treasurer shall inform the Board at all monthly meetings, and at other times requested, the names of all restricted accounts and the amount of funds in each restricted account.

COMMANDER REGULATION 2018-02

Subject: Distribution of 50/50 Raffle Funds to Sea Cadet Units

Regulation Statement

This regulation identifies the 50/50 funds and the procedure for distributing those funds to the Sea Cadet Units.

Restricted (Segregated) 50/50 Funds

1. 50/50 Raffle Funds: The portion of the 50/50 raffle, collected at the regular monthly meetings of The Commanders Club during a Fiscal Year (1 October through 30 September that are designated for distribution to the Sea Cadet units sponsored by The Commanders Club.

Treasurer Duties:

1. The Treasurer shall account for all 50/50 raffle funds collected in a specific Fiscal Year (October through May).

2. The 50/50 funds shall be transferred each month from the General Fund to the 50/50 Restricted Account per Commanders Regulation 2018-01.

3. In October of the following Fiscal Year, the Treasurer shall report to the Board the total amount of 50/50 raffle funds collected from the past Fiscal Year.

4. The Treasurer shall make a motion to distribute the 50/50 raffle funds to the Sea Cadet units.

5. Upon Board approval, the Treasurer shall issue a check to the Michigan Commanders Battalion and a check to the United States Division, with each unit allocated 50% of the funds collected from the prior Fiscal Year.

6. The checks may be mailed to each unit or may be delivered in person to the unit.

7. The Treasurer shall issue the checks no later than 31 December of the new Fiscal Year.

8. The Treasurer shall provide each unit with a letter specifying that the funds are provided unrestricted of use, but accounting for the spending of the funds may be requested during the annual audit for the unit.

COMMANDER REGULATION 2023-01

Subject: Temporary Associate Membership

1. Policy: Upon written request by a Regular member, the Commanding Officer of The Commanders Club of Michigan may grant temporary Associate membership to not exceed one (1) year in duration.

2. A member in good standing of the Commanders Club may request in writing, to the Commanding Officer, a transfer in status from Regular membership to temporary Associate membership. The transfer to Associate membership may not exceed one (1) year in duration. The request must be based on one (1) of the following conditions:

A) a short-term illness or injury that will prevent the member from attending Commanders Club monthly meetings or other Commanders Club events;

B) the member will be residing outside the State of Michigan for an extended period of time

3. The Commanding Officer at his/her discretion may direct the Treasurer or Assistant Treasurer to prorate, if appropriate, the member’s Regular dues, and refund the difference between the current Associate membership dues and the prorated Regular dues.

4. If the member determines they will need to extended Associate membership in excess of one (1) year, then a request, in writing, must be submitted to the Board per the Bylaws of The Commanders Club of Michigan, Article II Membership, Section 4.

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